Virginia Gearhart
Gearhart Bookkeeping

At Gearhart Bookkeeping, we understand that managing the financial side of your business can feel overwhelming. That’s why we specialize in helping pet business owners take control of their finances, stay compliant, and build a thriving business. Our goal is to make financial management seamless, so you can focus on growing your business and doing what you love.

Founded with a passion for empowering small businesses in the pet industry, we provide customized bookkeeping and advisory services designed to fit your unique needs. We handle everything from setting up your financial systems to creating cash flow forecasts. With our monthly or quarterly performance reviews, we provide clear, actionable insights that give you peace of mind and clarity about your business.

At Gearhart Bookkeeping, our approach is hands-on and tailored to your goals. We believe that financial clarity isn’t just about numbers, it’s about giving you the confidence to make decisions that help your business grow. Whether you’re just starting out or looking to refine your operations, we’re your trusted partner in creating a stable foundation for long-term success.

Let’s work together to take the stress out of your finances and give you the tools to grow your business with confidence.

Contact Virginia

SERVICES

Gearhart Bookkeeping provides bookkeeping and cash flow advisory services for pet businesses. This includes, but is not limited to:

Monthly Bookkeeping with Detailed Reporting
Cash Flow Advisory
Budget & Forecast Creation
QuickBooks Clean Up
QuickBooks Diagnostic Reviews

I share a deep love for animals, just like so many business owners in this industry. My family and I actually have four dogs at home (you might even see one of them pop into our Zoom meetings!). While I’m not hands-on in the pet industry, I decided to use my expertise to help pet businesses thrive. When pet businesses succeed, more animals get the care and attention they deserve and that’s something I’m proud to support.
We focus exclusively on pet businesses, offering not just accurate bookkeeping but also insights that help you grow. Many of our clients come to us after working with financial professionals who were unresponsive or didn’t address their concerns. We’re committed to doing things differently. We make sure you feel heard and supported, and we’re perfectionists when it comes to keeping your books in excellent shape. With us, you’ll always know your finances are in good hands.
Once you’re ready to get started, we’ll send over an engagement letter for you to sign, which will also set up your monthly autopay. Then we’ll add you to our secure client portal (complete with a convenient mobile app). This is where you’ll find all your reports and documents and where we can ask each other questions as we work together. We’ll also need read-only access to your point-of-sale software and bank accounts so we can handle the work seamlessly without needing to check in every month for details.

Happy clients, happy life.

"We had a small holistic pet shop in New Jersey and wanted to sell our business. We needed to make sure all our bookkeeping was correct and up to date. We saw a few recommendations for Virginia in a private small industry fb group and decided to hire her. She was absolutely amazing. She took all the stress of our bookkeeping away. It was something we always dreaded doing. She was always available to help with any questions we had. If you want the stress of keeping your books completely eliminated I highly recommend Virginia. "

-Sue B, Faux Paws Wholesome Pet Shop
"Virginia makes it easy for you to get a clear picture of what is going on in your business now and how dramatically your cash flow could change with just a few changes. I highly recommend working with Virginia."

-Crystal W, Beer Paws
"I had some challenging books to look at and Virginia was such a pleasure to work with. Very kind and patient. Virginia is knowledgeable and helped me better understand and organize my books. She also spoke with my accountant to get him up to speed!!! Great service and trustworthy business, will definitely be keeping a working relationship!"

-Cassandra R.